Hinterbergstrasse 17, 6330 Cham, Switzerland
Phone: +41 55 417 57 57
Email: info@etops.ch
Authorized Representative: Pius Stucki
Commercial Register Number: CH-130-3015296-4
VAT Registration Number: CHE-115.342.556
with its affiliated company for whose position you are applying.
Your Consent to transfer your data within the group:
If you have entered yes in the “Consent to group transfer” field in our application form, you consent to your application data being made available to other companies affiliated with the controller for recruitment purposes beyond the current application process. This consent is voluntary. You can refuse this consent without providing reasons (select “No” in the field for “Consent to group transfer”) without this affecting your chances in the current application process. You can also revoke your consent for future use at any time by sending an email to DPO@etops.com.
The following affiliated companies may be recipients of your applicant data:
Etops AG, Etops GmbH, Etops SK, s.r.o., niiio finance group AG, niiio wealth management GmbH, PATRONAS Financial Systems GmbH, PATRONAS Global Sales GmbH, Etops Investment Services GmbH, Fundsaccess Service GmbH, MiFID-Recorder GmbH, FundHero S.A., FinTecc LLC, FinanzPortal 24 GmbH.
Your Consent to enter our talent pool:
If you have entered yes in the “Consent Talent Pool” field in our application form, you consent that your application data will be stored for 24 months if you are not hired at this time, so that we can contact and invite you to participate in another application process if a suitable position becomes available. This consent is voluntary. You can refuse this consent without providing reasons (select “No” in the field for “Consent Talent Pool”) without this affecting your chances in the current application process. You can also revoke your consent for future use at any time by sending an email to DPO@etops.com.
What data do we process during the application process?
The following data is collected from you when you use our application form: First name and surname (mandatory), email address (mandatory), telephone number (mandatory), address (mandatory), city (mandatory), state/province (optional), zip code (mandatory), country (mandatory), desired salary (mandatory), earliest possible starting date (mandatory), LinkedIn profile URL (optional), additional information (optional), your website (optional), your blog (optional) or your portfolio (optional), consent to talent pool (optional), consent to group transfer (optional), all details in your CV (mandatory), position you are applying for (mandatory), all details in your cover letter (optional), all details in your other documents (optional)
The following data is collected from you during the application process: all information that you provide during email, telephone and video meeting contacts.
Purpose of data processing:
We collect the data to handle our application process.
Art. 6 para. 1 lit. b and f GDPR, as well as Art. 6 para. 1 lit. a GDPR for the talent pool
Sharing your data with third parties:
We cooperate with HR Cube in the selection of applicants. Owner Mirjam Horst, Gartenweg 3, 5443 Niederrohrdorf, Switzerland. Telephone: +41 78 2197868 and email: mirjam.horst@hrcube.ch. If we conclude an employment contract with you, the data transmitted will be stored to process the employment relationship. If no employment contract is concluded between you as an applicant and us, your documents will be deleted six months after the rejection decision, given that no legitimate interests prevent deletion or you as an applicant have consented to more extended storage. In this sense, a legitimate interest could be a burden of proof in (potential) proceedings under the principle of equal treatment and the respective national legal implementation. If you have consented to a more extended storage period, your personal data will be deleted after this period has expired.
You have the right to information (Art. 15 GDPR), the right to rectification and completion (Art. 16 GDPR), the Right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR) and objection (Art. 21 GDPR), as well as the right to data portability (Art. 20 GDPR). To exercise these rights, please get in touch with our DPO (DPO@etops.com). Pursuant to Art. 77 GDPR, you have the right to lodge a complaint with the supervisory authority of your choice. For further information on your rights as a data subject, please use the following link: https://www.etops.com/privacy-policy/
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.